Fort Bend County Information Technology Department Confidentiality Agreement:
Fort Bend County County's Electronic Systems contain a wide variety of sensitive and confidential data regarding County services, personnel, elected officials, and the public. Because of the sensitive nature of this information and in accordance with the trust placed in the IT Department by County employees and management, Information Technology (IT) personnel should strive to maintain this data in a secure and professional manner.
Therefore, as an employee of the County and a member of the IT Department, I understand and agree to the following:
- In the course and scope of my employment with the Fort Bend County Information Technology Department, I will have access to a wide variety of personal, proprietary and confidential information concerning Elected Officials, County employees and the public. I understand that my access to such data is granted only as it relates to my duties as an IT employee and I am not authorized to share, discuss, disclose, transmit, or otherwise use any such data gained incidentally to my job duties except as necessary to perform my job duties.
- Having access to the County's sensitive or confidential information through privileged administrator's rights does not grant me permission to actively seek, examine, use, transmit, share, copy, or change such information, and I will only actively seek, examine, use, transmit, share, copy, or change such information if it is in the exercise of my designated duties or permission to do so has been granted to me either by my supervisor or his designee, or by the Department that is considered the keeper of such information, for a stated specific purpose and timeframe.
- I understand that I may have access to data that contains personal health information of elected officials, employees, and the public. Any disclosure of this information for any reason is prohibited.
- Data should be kept secured both while it is in use by authorized users and when it is stored or archived. No unauthorized user should see or use such data without permission from the data owning Department/Office or other appropriate personnel with the authority to grant such access.
- If I am uncertain whether a particular piece of information or data is considered sensitive or confidential, I will resolve all uncertainties in favor of preserving the confidentiality of that item, and will promptly seek clarification from my supervisor or his designee before engaging in any conduct that might jeopardize the confidentiality of that item.
- If, at any time, security or confidentiality of the County's data is thought to be compromised, I will promptly notify the IT Director or their designated representative.
- Violation of these confidentiality policies may result in disciplinary measures up to and including termination of employment.
Questions indicated with an * (asterisk) are required.